5 reasons to move to a paperless System with VCare

Aged Care facilities and Retirement Villages throughout New Zealand are replacing their paper documentation and files with Electronic Management systems such as VCare. From accessing information at any time from any location to reducing costs, there are lots of reasons to go paperless — but many Aged care and Retirement Village facilities are yet to make the transition.  

Implementing an electronic solution in the aged care sector can transform the way your facility operates, increasing productivity and streamlining internal processes. Although the total elimination of paper may not be feasible for the aged care sector even a small reduction can result in cost savings and increased efficiency for your facility 

The advantages to reducing paper usage are numerous and include: 

Save time 

The fundamental challenge with a paper-based system is multiple data entry points. Records or information not being stored in the correct place can be very frustrating to access and is time-consuming for users to manage. This can result in a duplication of data, inconsistent, or even missing data.  

Electronic care management systems such as VCare have a single point of data entry, which results in information always being up to date and readily available in seconds. By introducing an electronic system such as VCare and going paperless you are reducing the time staff spend on manual data entry, giving your staff more time on tasks that add value to your facility such as caring for your residents. 

Access information in real-time 

When you are caring for residents you want to ensure you have all of the latest information at your fingertips, so you can provide the best possible care to your residents. By introducing an electronic system and going paperless all information is in real-time so you can be confident that you have access to all of the latest information about a resident, whenever you need it. 

Keep your resident information secure and manage security easily 

Security of resident information within your Aged Care facility should be one of your top priorities. By introducing an electronic system such as VCare and going paperless you have the ability to manage your staff into groups based on their roles and in turn their specific security rights, a feature that would not be possible with a paper-based system.   

Support auditing compliance and Aged Care accrediation 

The data collection process for a paper-based system is slow, and difficult to collate and report on. Traditional methods used to ensure your facility aligns with aged care accreditation standards requires hours of manual reporting that can easily generate inaccurate results due to human error.   

By going paperless and introducing an electronic system such as VCare, as soon as data is entered into the system it can be included in a report. This means your staff can simply run reports from VCare rather than having to then manually compile all the data from existing paper files before creating their custom reports.   

Within VCare, multiple reporting options are available, ranging from analysing falls to being able to plan care items and identify ongoing risk areas. Giving staff the ability to access relevant reports will help them perform to the best of their knowledge and in line with aged care accreditation.  

Access resident information in any location 

One of the biggest issues with a paper-based system in the aged care sector is the size of resident’s files, and how difficult and time-consuming it is to quickly find relevant information. Care items being missed, or follow-ups not being completed due to human error or lack of prompts is another major challenge resulting from a paper-based system.   

By introducing a paperless system such as VCare you can access information from any location and know that it is always up to date.  

The advantages to reducing paper usage are numerous so If you think it’s time to make the move to a paperless system such as VCare, contact us today to request a demo.