Five ways an electronic resident management system can help improve the accuracy and reliability of your information
Aged care staff and management constantly need to be on the lookout for more effective and efficient ways of managing their facilities. Delivering the best level of care should be the top priority for all Aged Care providers. By continuously developing and improving internal processes, your facility can offer a world-class level of care to all residents.
If you’re thinking to yourself “How can we improve accuracy and efficiency in everyday processes?” Through continuously developing and improving internal processes, your staff can spend time on the things that matter, your residents.
Here are the top five ways an electronic resident management system can help improve the efficiency and effectiveness of managing your aged care facility:
- Improved accuracy
- Increased productivity
- Eliminating double entry
- Access information from anywhere
- All information is in one place
Improved accuracy
Having accurate information is vital when caring for others and their individual needs. The fundamental challenge with a paper-based system is that there are multiple different data entry points. This results in records being incomplete, or information not being stored in the correct place, it can be very frustrating and time-consuming for users to manage.
Electronic care management systems such as VCare have a single point of data entry; this eliminates the frustrations from users regarding incomplete and inaccurate records.
For example; If a user adds a measurement to a resident record, you can access the resident’s record from multiple places within VCare, for instance; the resident’s list or measurements list. The resident record will be identical no matter where you access it, improving the accuracy and reliability of information.
Increased Productivity
Implementing an electronic care management system reduces manual data entry, giving your staff more time on tasks that add value to your facility such as caring for your residents.
When you enter a record into an electronic care management system such as VCare, you only have to enter that particular data once. Everyone with appropriate security rights can view it and take action if needed.
For example, If you take Mr Brown’s weight, and since his last measurement, he has lost a significant amount of weight (it is outside the defined levels) then a trigger will be raised. This trigger may result in a checklist and follow up actions including reviews such as a nutritional assessment.
Eliminate Double Entry
The major issue with a paper-based system is the duplication of data through double-entry. There are many possible places to enter data with a paper-based system, ranging spreadsheets, word documents, emails and much more.
When aged care providers make the decision to shift to an electronic care management system, there is only one single point of data entry.
For example, within VCare there are multiple areas where data can be entered. Once data has been entered it is available throughout the system.
Access information from Anywhere
The biggest limitation of a paper-based system is that it is in only one place at a time. A lot of aged care facilities provide care to residents in different locations.
By making the shift to an electronic care management system such as VCare, users can access information from anywhere, at any time.
For example, if you are not comfortable with a particular measurement, you can get staff to do follow up recording on site, check the recordings from anywhere on VCare Any-ware (Mobile Application), and take immediate action if required.
All information is in one place
One of the main frustrations with a paper-based system is the inconsistency between information and where it is being stored.
Through implementing an electronic care system, staff now have access to all information relevant to a resident ( if they have the correct security rights to access it).
For example, when auditing or inspecting records, all information related to a resident is linked to that record. Providing the security and reassurance that all resident information is available when and wherever needed.
Contact VCare today to discuss how we can help you…..
- Improved accuracy
- Increased productivity
- Eliminating double entry
- Access information from anywhere
- All information is in one place
