Why you should use an electronic management system to manage your facility
Aged care facilities and their staff want to provide the best care for their residents while also complying with aged care NZ accreditation standards and producing accurate reporting for audits. Traditional methods put stress on staff, increasing the likelihood of errors and reducing the quality of care.
By using an electronic management system like VCare, you remove the stresses that cause human error. This improves the quality of the records being produced and increases the ability of staff to focus on what they do best: providing high-quality care for residents.
Here are the top 5 reasons you should be using an electronic management system to manage your facility:
- Increased ability to control the quality of care, resulting in higher quality of care.
- Reduced pressure on staff resources.
- Aligns aged care accreditation with standard reporting.
- Improved quality of resident health records.
- Allows for smoother communication between staff and residents.
Increased ability to control the quality of care, resulting in higher quality of care
It is vital that the care needs of each of your residents are managed effectively and are resident specific, ensuring the highest quality of care for their individual needs.
VCare incorporates comprehensive care plan functions to meet each residents needs. Modifications to care plans recorded in VCare are tracked and VCare automatically reminds caregivers when plans need to be reviewed so care is always up to date with a resident’s needs.
Caregivers can easily access lists of residents to view care plans, progress notes and other events associated with each resident to deliver the highest quality of care.
Reduce Pressure on staff resources
Traditional, paper-based methods put unnecessary stress on your staff. There are many possible places to enter data with a paper-based system – ranging from spreadsheets to word documents, emails and much more, so it’s easy for your staff to duplicate or enter inconsistent and inaccurate data. This adds unnecessary stress on your staff and decreases the attention they put on care.
Implementing a VCare management system reduces manual data entry, giving your staff more time on tasks that add value to your facility such as caring for your residents. When you enter a record into an electronic care management system such as VCare, your staff need only enter that particular data once.
Comprehensive IT and care planning support services are available by phone or email so your staff will always have help from our VCare experts.
Aligns aged care accreditation with standard reporting
Traditional methods used to ensure your facility aligns with aged care accreditation standards requires hours of manual reporting that can easily generate inaccurate results due to human error.
With VCare, as soon as data is entered into the system it can be included in a report. This means your staff can simply run reports from VCare rather than having to then manually compile all the data from existing paper files before creating their custom reports.
Within VCare, multiple reporting options are available, ranging from analysing falls to being able to plan care items and identify ongoing risk areas. Giving staff the ability to access relevant reports will help them perform to the best of their knowledge and in line with aged care accreditation.
Improves the quality of resident health records.
Having accurate information is not only vital when caring for others and their individual needs, but it is also crucial for up to date audit logs.
The fundamental challenge with a paper-based system is multiple data entry points. Records or information not being stored in the correct place can be very frustrating to access and is time-consuming for users to manage. This can result in duplication and data that is inconsistent or even missing.
VCare has a single point of data entry, which results in information always being up to date and readily available in seconds. With VCare you can be sure your resident’s health records are accurate, detailed, and align with specific processes and procedures.
Allows for smoother communication between staff and residents.
Communication between staff and residents is vital to ensure residents are getting the highest quality of care that also suits their individual needs. In most cases, residents will have multiple staff visiting them and if information is not stored immediately and accurately, communications between previous and current staff can be lost.
With VCare, staff can quickly enter progress notes, tracking the date, time and the staff member who recorded a note. Full notes history is retained, and staff can search for specific notes by using specified words or the staff member who added them.
This ensures any communication between residents and staff is not lost and staff are always up to date with their residents wants and needs.
